Information security and risk management are the single biggest needs any business has besides profits. So many businesses are being broken into, hacked by thieves and become victims of ID fraud, themselves. Information is stolen and exploited and bank accounts get drained.
There are data security technologies that can better ensure the security of data, employee records and the company’s accounts, and a few simple procedures that will help enable true security.
- Require ID for all employees, even new hires; take care of photo ID before their first day. Instruct all employees that if there’s no ID, then there’s no entry. Strangers are huge threats to data security.
- Most industries are public-oriented and service-minded and letting a new hire or client in the office would be preferred. However, when there is an IT security risk, this is not the case. All workers should be instructed on what to do in this situation so nobody is caught off guard.
- Piggyback entry, or holding the front door open for others to enter the building should be highly discouraged, no matter how bad the weather may be. Threats to network security sometimes walk in the front door.
- Be aware of strangers already inside the office with no obvious form of ID showing and they’re unescorted by someone who works there. Information security vulnerability is seriously higher when strangers get access.
- Computer security policy should say that all unattended offices should be locked up tight, with the computer turned off, especially if they contain sensitive information or electronic assets.
- Never store passwords on the machine, in a file, taped to the bottom of the monitor or keyboard, or anywhere near the computer. Hide it away from there, making it harder for anyone to grab it and get what they want. Paperless environments and clean-desk policies should be strictly enforced to reduce threats to computer security.
- Wireless devices can make security nonexistent if left undiscovered for any length of time. Wireless implements can be very helpful to a business, but a monitor for rogue wireless devices is imperative to stop harmful devices right away, keeping data safe.
- The information security system should tell people that administrative access to secure programs should be kept to a bare minimum. The fewer passwords and people that access it, the less the risk of breach is. And, don’t link programs together so that the password to one will get someone access into another, as well.
- Users shouldn’t be able to install or download certain file types on the business computer without the IT security manager’s knowledge and permission.
- Only if user names and passwords must be stored on a list somewhere, make sure they’re encrypted and that a very select few have access.
- There should be a limited number of users who are authorized as domain administrators to limit network security issues. There should be different, more strict password restrictions and no sharing accounts. Each user should have their own specific accounts with separate and unique passwords.
- A network monitoring or intrusion detection system are important installations. These programs will alert users to intrusion attempts as they happen.
- Having a security management procedure in place for the incidence response team is imperative before the incidence can take place. That way, everyone knows what to do when the alert is sounded.
- A picture is worth a thousand words, or, a million bucks (or the amount the company is worth plus profits). Video surveillance is of utmost importance and it should be accessible off-site to only the head of network security administrators, on a secure connection. Cameras may deter some crooks, but unless there’s recording, the cameras don’t do much good.
- Do background checks on all employees, and make sure to know which ones are a risk to IT network security and which ones don’t.
If these simple steps are taken care of, there shouldn’t be too much concern for the safety of the company’s secrets, data or money. Just be aware.